If you work as a freelancer or with an agency, bigger tasks are usually more pressing in a financial sense. Your desk is your primary workspace and should be kept clutter-free. Believe it or not, talking more can help you stay organized. If this seems complicated, consider downloading a smartphone app like Wunderlist or Todoist, which will help you stay on track by sending reminders throughout the day. Click here to get it. When faced with a hefty list of tasks, it’s easy to forget that most of the time you could delegate the fiddly, time-consuming ones elsewhere. Just wandering if you use any Zaps between Trello & Process Street? We’ve already talked about keeping the middle third of your desk open for your computer and keyboard, but if you need to type and write at the same time, dedicate part of the space to the right and left of your keyboard for scratch paper and notebooks. Just don’t start using too many. After all of my tasks make it into Todoist, here’s how I flag them: 2-3 tasks must-do tasks for tomorrow, priority 1; Any tasks I think can be done in next 2-3 days, priority 2; Tasks that have deadlines get flagged; I then use a filter in Todoist that shows tasks with flags and upcoming deadlines (as reminders) Finally, I schedule tasks on my calendar We’ve covered how to organize your typical day at work in a previous article. 4. Tomorrow I’ll probably be sick of it and defiantly hammering on the keyboard until it’s time to sleep…. Second, it takes longer to complete both tasks together than it does to bring one task to completion and then work on the other. If you’re wondering how to be organized at work, the management experts at Sling have got you covered. If you don’t have either of those, move one of the other sections here so you have more empty space at the front of your desk. The Text Editor Method. Task Management Techniques: 7 Lists To Get Shit Done On Time. When you divide your desk into specific zones, you can make headway toward understanding how to be organized at work. It’s like the process of elimination — you know what’s already done (and can see it there in all its glory), so know what to focus on next. Tasks vs. It takes energy to stay organized. Here’s how the process could look: To schedule a checklist, click the template and then use the drop-down menu next to ‘Run checklist’ to select the scheduling function. Whether you use Chrome, Edge, Firefox, or some other product, keeping one browser exclusively for business helps overcome the distractions that are just a click or tap away. This is a lot like the 6 box method I mentioned earlier, but it’s for people who have a tougher time focusing. Drawers, folders, filing cabinets, and closets are filled with it. The lettered (ABC) section of the list tells you how much damage a task will do to you if it’s left unfinished. The first step: Brain dump! And if even I’ve managed to pull myself together, there’s got to be something that fits your daily routine and workflow in there. Here, the non-urgent tasks are all 5 times less important because of the way they’re structured on the page. We use the following six, but you can make up your own purposes based on how you work. Right now I’m using Pomello, a Pomodoro timer that lives in Trello and times my work on each card. At the end of your work week, set aside 15 minutes (or more if necessary) to plan your next Monday through Friday. One of the best ways to stay organized and on task at work is to avoid internet-related distractions. Todoist is one of the best to-do list apps and task management tools. Maybe you’re the sort of person who sits down at their desk for 8 hours solid and hammers out as much as possible. 4. At the end of each work day, write down the six most important things you need to accomplish tomorrow. In my seemingly neverending quest to get shit done, I’ve seen a ton of strange methods and lists. When you can see everything pop up on your computer monitor (for example), you can quickly decide what’s important and what you can leave until later. It also means you’re not forgetting about your lower priority tasks altogether, you’re just putting them on the back burner. 3. That way, you can pull your laptop or keyboard toward you or away from you as the need arises. Find him on Twitter here. Note down everything you can think of that needs doing at some point. Sorry, your blog cannot share posts by email. Choose... 2) Avoid Multitasking. Here are some of the task management techniques I’ve come across. That way, your desk and office environment will be organized when you return in the morning. Create folders for work, personal, and other types of messages. Apps are enormously useful in helping you get organized at work. Maybe you use the Pomodoro method or your own task management techniques. This is a good list if you find yourself putting equal time and effort into urgent and non-urgent tasks. Next, divide the length of the desk into three equal sections from front to back. My task list has hundreds of cards in various lists, and could be overwhelming if it wasn’t properly organized. Paper takes up a significant amount of space. Trello’s filtering feature allows you to show only cards with red labels. For this purpose, I use Process Street to create a template — the basis for a checklist that I can use over and over again — then set it up so it creates a new one every Monday. It may seem counterintuitive, but you actually get less done when you multitask. Thanks for subscribing to the Process Street Blog! If items begin to spread and wander, take a few seconds during breaks and before leaving in the evening to move everything back to its zone. For managers who need to create employee work schedules, the Sling app keeps everyone and every job and shift organized. Is there one task in particular that you’re always putting off? Todoist. For more information, check out our help site. Before answering, think about the many tools you use to keep yourself organized at work. It’s also a good idea to schedule organization breaks into your day. Projects: The first thing you need to be clear about when tackling your work is to understand the difference between a task and a project. This might work for you, but if it doesn’t there’s another way. To-do lists don’t work for everyone. Other than your chair, you’re likely to use your work surface the most throughout your day. You may not do a lot of writing at your desk, but when you do, it’s essential to have plenty of room. For more free resources to help you manage your business better, organize and schedule your team, and track and calculate labor costs, visit GetSling.com today. Analyze carefully what you should be working on right now and what task you should have already started. Setting Your Boundaries. You’ll feel better and be motivated to continue staying organized. As for linking it to Asana, you could set a rule up that says “whenever I add a task with a certain task to Asana, run a checklist from a certain template in Process Street”. As you sit down at your desk, take a deep breath and give … Tidy things up, and make it easier for yourself in the future. Post was not sent - check your email addresses! Limit your supplies to only a few essential items, and store them in the same place all the time. When you can streamline your organizational habits, you know you’re making progress. So, for step 1, if you were to enter data into a Process Street checklist you could automatically push that data to a spreadsheet or a CRM. Numbers denote urgency and letters denote importance. And be strict with yourself.